Instructors are not required to enter progress reports for all students within a class at the same time. Often, instructors may wish to enter a few reports at a time, then return to the process. To facilitate this type of entry, CNAV provides a progress report status code. This code allows you to indicate the status of the report submission (for example: Completed, In Progress).
Clicking Campus Tools, Advising, Progress Reports (Institution), Progress Report Status Code Maintenance allows you to display, define, and/or modify the progress report status code values currently defined for this institution.
From the Status Code Maintenance screen you can:
Add a new status code: Click New.
Edit an existing status code: Click the Edit icon under Edit/Delete.
Delete a status code: Click the Delete icon under Edit/Delete.
Note that the affect that your changes will have depends on which institution you selected on the previous screen. If you selected a specific institution, your changes will apply only to that institution. If you selected consortium, your changes will apply to all institutions within the consortium.
Also note that the table displayed lists the status codes currently defined for this institution, as well as any status codes defined for the consortium. The consortium-level status codes display at the top of the table so that you will not unknowingly redefine a status code that already exists. You cannot edit a consortium-level status code unless you are authorized to use the Progress Report Tool at the consortium level.
If you opt to add a new status code, the Status Code Maintenance screen redisplays with the following options:
Enter status code: Enter an abbreviation to be associated with this status code. Your code should be short and descriptive. You can use up to 10 characters. Sample values for this field would include COMPLETED and IN_PROGRESS. Note that this field is a one-time entry field. Once you assign a status code, you cannot edit it.
Enter status description: Enter the text of the status code as you wish it to appear in the list of checkboxes provided for faculty members completing a progress report.
Enter display order: Enter an integer number that indicates the sequence in which you want this status code to display within the list of status codes provided for faculty members completing a progress report.
Send immediate email? To send an immediate email notification of this progress report to the student and his or her advisor, select Yes from this drop-down list. (For example, you may wish to select Yes for a status code of Unsatisfactory while selecting No for a status code of Satisfactory.)
Completion flag: Use this field to indicate whether selecting this status code also means that this progress report is complete. To use this status as a completion flag as well as a status report field, select Yes from the drop-down list. Otherwise, select No.
After entering values in all fields, click Submit.
If you select Edit, the Status Code Maintenance screen redisplays with the following options:
Status code: This field displays the abbreviation for this status code. You cannot edit this value.
Description: Use this field to modify the text of the status code as it will appear in the list of checkboxes provided for faculty members completing a progress report.
Display order: Use this field to change the integer number that indicates the sequence in which you want this status code to display within the list of checkboxes provided for faculty members completing a progress report.
Send immediate email: To send an immediate email notification of this progress report to the student and his or her advisor, select Yes from this drop-down list. (For example, you may wish to select Yes for a status code of Unsatisfactory while selecting No for a status code of Satisfactory.)
Completion flag: Use this field to indicate whether selecting this status code also means that this progress report is complete. To use this status as a completion flag as well as a status report field, select Yes from the drop-down list. Otherwise, select No.
After making all desired changes, click Submit.
To delete a status code, simply click the Delete icon next to the code to be deleted. Note that the deletion is performed immediately. CNAV does not ask you to confirm the deletion.