Clicking Campus Tools, Alumni, Alumni Tools displays the tools available to Alumni Administrators. To monitor search usage for the purpose of reducing SPAM sent through alumni accounts, use the SPAM Reduction Settings channel.
SPAM, also known as unsolicited and unwanted mass email, is a recurrent problem for all internet users. On-campus users, such as students and faculty members, are both protected from SPAM and prevented from sending SPAM to a large degree by filters and other settings within the campus email system and servers. Because alumni account holders often use 3rd party internet providers, this protection does not extend to this particular class of CNAV user.
SPAM prevention is especially important because the same wonderful tools that allow CNAV users to quickly and easily contact members of any group via email could also be misused to send SPAM to those same groups of people. While CNAV cannot prevent reception of SPAM by our alumni account holders using private email providers, CNAV is able to reduce the usage of CNAV to generate SPAM by monitoring the searches used to create groups and email aliases on the fly.
Specifically, your campus can reduce SPAM creation by using the Alumni Search Settings as follows:
Search monitoring: To enable CNAV monitoring of people searches performed by alumni, tick On.
Warning level: After enabling search monitoring, select the number of searches you wish to allow alumni to perform within the Monitoring period (entered below), before a warning message is generated to the administrators designated in the Email Notification section. Select the desired number of searches from the provided drop-down list.
Search blocking: To prevent use of people searching by an alumni who has exceeded the number of searches specified in the Blocking level, tick On. Note that blocking searches greatly reduces the usefulness of CNAV to alumni. Therefore, we recommend that you carefully consider the Blocking level specified when using this feature.
Blocking level: After enabling search blocking, select the number of searches after which you want an alumni account blocked from performing people searches altogether. Select the desired number of searches from the provided drop-down list.
Monitoring period: Select the duration of time to be used with the Blocking level and Warning level settings. For example, if you set Warning level to 20 and Monitoring period to 1 Week, a warning message will be generated any time an alumni performs more than 20 people searches during a one week period. If Blocking level is set to 30, once that alumni exceeds 30 searches in a week, her ability to perform people searches in CNAV will be disabled.
After entering all desired entries, click Submit.
To designate those users you wish to be notified of excessive searches, click Add in the Email Notification area. CNAV will display the Group Chooser.