To set or change the privacy defaults for an individual user, click CNAV Tools, Defaults, Realm Privacy Defaults. In the left-hand pane showing the data security menu options, click on Security Defaults, Edit. CNAV displays the Privacy Defaults Editing selection screen. To change the defaults for a specific user, begin typing that user's last name in the Member's Settings text field. Note that this entry field uses a dynamic list display. To limit the number of entries searched in the dynamic list, select a Search group from the provided drop-down list before beginning to type the member's name. When the full name of the member you wish to change settings for appears in the text field, click Go.
For security reasons, all privacy defaults are initially set to Off. Therefore, when CNAV is first installed, no data items will be viewable until you adjust the privacy defaults.
This Help section answers the following questions:
How do I add a new data item?
How do I change the description of a current data item?
You can set privacy defaults and locks individually for each of the user realms defined for your institution. Note that in addition to the standard user realms, you can also determine whether information is accessible from the college homepage or will be included in the print directory.
For each item of data listed, you can set the following values for each realm:
N/A: This data item does not apply to this realm. When you select N/A, be sure to Lock this setting.
On: By default, this data item is displayed to users in this realm.
Off: By default, this data item is not displayed to users in this realm.
Locked: When this checkbox is ticked, the settings made above are locked in place and the user is unable to override the default setting.
As you scroll down the list of privacy settings, you will note that the user realm names scroll off the top of the screen. To save screen space, we opted not to "freeze" those titles in place. Instead, we've provided a small gray bar to the right of each set of toggle switches (i.e. N/A, On, Off, Lock). To see which user realm the current setting applies to, simply mouse over that gray bar.
Why are the data items hyperlinked?
The number and types of data items that CNAV maintains about users are selected by each institution. Instead of providing general help that may or may not list all the data items contained at your CNAV institution, we opted to provide pop-out help for each data item. When you click on the name of any data item listed in the first column of the privacy settings table, CNAV displays a short description of what that data item is.
edit_default_data_prefs_1.cfm