The progress report type indicates the type of progress report being entered. Progress reports can be added at any point, for any reason that makes sense to the issuing institution. However, the most common types of progress reports issued are:
Midterm grades
Final grades
General progress reports
Clicking Campus Tools, Advising, Progress Reports (Institution), Progress Report Type Code Maintenance allows you to display, define, and/or modify the progress report type code values currently defined for this institution.
From the Report Type Code Maintenance screen you can:
Add a new report type code: Click New.
Edit an existing report type code: Click the Edit icon under General Data.
Delete a report type code: Click the Delete icon under General Data.
Note that the affect that your changes will have depends on which institution you selected on the previous screen. If you selected a specific institution, your changes will apply only to that institution. If you selected consortium, your changes will apply to all institutions within the consortium.
Also note that the table displayed lists the report types currently defined for this institution, as well as any report types defined for the consortium. The consortium-level report types display at the top of the table so that you will not unknowingly redefine a report type that already exists. You cannot edit a consortium-level report type unless you are authorized to use the Progress Report Tool at the consortium level.
If you opt to add a new report type code, the Report Type Code Maintenance screen redisplays with the following options:
Enter type code: Enter an abbreviation to be associated with this report type. Your code should be short and descriptive. You can use up to 10 characters. Sample values for this field would include FIN_GRADES for final grades, MIDTERM for midterm grades, and GENERAL for general progress reports. Note that this field is a one-time entry field. Once you assign a type code, you cannot edit it.
Enter type description: Enter the text of the status code as you wish it to appear in the list of progress reports provided for faculty members. (Faculty members see this list on the Enter Progress Report for Class screen available by clicking on the Progress Report icon on the My Courses screen.)
Enter image location: Enter the location of the icon you wish to associate with this type of progress report.
Enter alt image location: Enter the location of an alternate icon to be associated with this type of progress report.
Set flags: Select the appropriate flags to define the properties of this type of progress report. The possible values are:
Default report type: Tick this checkbox to define this report type as the default type of progress report.
Once per course: Tick this checkbox to allow faculty members to complete this type of progress report only once per student for each course.
Single entry: Tick this checkbox to require faculty members to complete all progress reports of this type for a specific class in one sitting.
Collect grade: Tick this checkbox to include a Grade field in this type of progress report.
Require available date: Tick this checkbox to require limit use of this type of progress report to specific dates.
After entering values in all fields, click Submit. You are now given the chance to edit your new report type.
If you select Edit (or after you add a new report type code), the Report Type Code Maintenance screen redisplays with the following options:
Code: This column displays the integer number associated with this report type code. This number is used internally by CNAV. You cannot edit this number.
General Data: This column allows you to edit the information you provided when you added this report type. Within this column, you can modify the following fields:
Description
Image location
Alt image location
Flags
Directly above the Flags entry, you will notice that two icons display: Edit and Delete. Use this field to modify the text of the status code as it will appear in the list of checkboxes provided for faculty members completing a progress report.
Grades: This column allows you to define the grades that will be listed as options for this type of progress report.
To add grades, click Add. A screen listing all possible grades will display. Tick the checkbox for each grade you wish to include as an option for this type of report. Then, click Add. Note that the grades listed are taken from the databases system on your campus that handles grades. Therefore, these options should accurately reflect all grades in use at your institution. You cannot edit the grades available for selection within CNAV.
To delete grades, tick the checkbox for each grade you wish to delete. Then, click the Delete icon.
Reasons: This column allows you to select the reasons that will be available for faculty members to select when completing progress reports of this type.
To add a new reason, click Add. A screen listing all possible reasons will display. Tick the checkbox for each reason you wish to include as an option for this type of report. Then, click Add. (If the reason you wished to add is not included on the list displayed, you can add the reason by clicking Campus Tools, Advising, Progress Reports (Institution), Reason Code Maintenance.
To delete grades, tick the checkbox for each grade you wish to delete. Then, click the Delete icon.
Status: This column allows you to define the status values that will be listed as checkboxes on this type of progress report.
To add a new status, click Add. A screen listing all possible status values will display. Tick the checkbox for each status you wish to include as an option for this type of report. Then, click Add. (If the status you wished to add is not included on the list displayed, you can add the reason by clicking Campus Tools, Advising, Progress Reports (Institution), Status Code Maintenance.
To delete status values, tick the checkbox for each status you wish to delete. Then, click the Delete icon.
Groups: Use this column to define the groups of people who will receive (via email notifications) progress reports of this type. The most common recipients are Me (that is, the student herself) and My Advisor (the student's academic advisor). You can also click the Add link to add additional groups of people to receive this type of report. For example, if you are defining a report to commend A+ students, you might want to send copies of these reports to the scholarship office.
To add a new group, click Add. The group Chooser screen will display. Select all groups (or individuals) you wish to be able to use this type of report.
To delete groups that were previously chosen, tick the checkbox for each group you wish to delete. Then, click the Delete icon.
After making all desired changes, click Submit.
Directly above the Flags entry, you will notice that two icons display: Edit and Delete. To delete a report type code, simply click the Delete icon next to the code to be deleted. Note that the deletion is performed immediately. CNAV does not ask you to confirm the deletion.