Clicking CNAV Tools, Defaults, Realm Privacy Defaults allows you to change the default privacy settings for all users. This tool also allows you to set campus-specific data locks.
Using this tool you can manipulate the following items:
Taken together, these features allow you to do the following:
For instructions on any of these tasks, click the appropriate link.
This Help section also answers the following questions:
What are default privacy settings?
CNAV allows client institutions to set default privacy settings during the initial setup of CNAV. In general, most clients define full access to on-campus users while seriously restricting access by off-campus users. The specific details on that access, however, are entirely within the control of the CNAV client. Ideally, CNAV clients should consult all affected departments (alumni office, admissions, faculty oversight committees, etc.) in determining the default privacy settings.
The default privacy settings determine which items of data are displayed to which user realms when the user has not yet modified her privacy settings.
CNAV allows individual users to override the privacy defaults by explicitly changing the setting within CNAV. Thus, faculty members who wish to display only on-campus contact information and hide their home addresses are free to do so. To set a user override, CNAV provides the Privacy Settings tool under My Place, My Settings.
In theory, the provision of default settings with user override capability should provide all the privacy handling that should be required. In practice, however, we are finding that schools have a need to override user specifications in some cases. For example, schools can - and often do - require faculty members to display campus contact information to internal CNAV users (i.e., other faculty members, staff, students, and administrators). Likewise, schools may want to prohibit students from allowing global external access to personal information such as residence hall room numbers. To allow for these overrides, CNAV provides a third level of privacy control: the data lock. In essence, this provides for three levels of privacy control: (1) default (what your institution wants the user to do), (2) user overrides (what users themselves want to do), and (3) data locks (what your institution requires the user to do). The masking series is sequential: User overrides take precedence over defaults, and data locks take precedence over user overrides.